Legal

Privacy Policy

Last updated: January 31, 2026

Our Commitment

Opus Vita is built by researchers, for researchers. We understand the sensitivity of academic work and the importance of data privacy. This policy explains how we handle your information with the care it deserves.

Information We Collect

Information you provide

Account information (email, name, institution), content you create within our products (publications, grants, tasks, time entries), and communications with us.

Information collected automatically

Usage data (features used, session duration), device information (device type, operating system), and error logs for debugging.

How We Use Your Information

  • To provide and improve our products
  • To sync your data across devices
  • To respond to your support requests
  • To send important product updates (you can opt out)
  • To comply with legal obligations

We never sell your data. Ever.

Data Security

Your data is encrypted in transit (TLS 1.3) and at rest (AES-256). We use industry-standard security practices and regularly audit our systems. For enterprise customers, we offer additional security controls including SSO/SAML, SCIM provisioning, and detailed audit logs.

Data Retention

We retain your data for as long as your account is active. When you delete your account, we remove your data within 30 days, except where required by law or for legitimate business purposes (like fraud prevention).

Your Rights

You have the right to:

  • Access your data
  • Export your data in standard formats
  • Correct inaccurate data
  • Delete your account and data
  • Object to certain processing

To exercise these rights, contact us at privacy@opusvita.org.

International Transfers

Our servers are located in North America and the European Union. If you're accessing our services from elsewhere, your data may be transferred to these regions. We use appropriate safeguards for international data transfers.

Enterprise & Institutional Users

For users accessing Opus Vita through an institution, your institution's data processing agreement governs how we handle your data. We support FERPA, GDPR, and other regulatory requirements.

Changes to This Policy

We may update this policy from time to time. We'll notify you of significant changes via email or in-app notification.

Contact

Questions about this policy? Contact us at privacy@opusvita.org.